Onboarding Processes and the Moodivation Effect

Excellent employee experience is at the top of the agenda for all of us. The main reason for this is the global talent shortage. Before we look at why onboarding is so important, let’s look at the data on the talent shortage. Then we’ll look at the importance of onboarding processes, which are the foundation of the employee experience, and see how Moodivation makes a difference in these processes.


Is there a talent shortage?

Yes, there is. And why is that? A talent shortage occurs when there is a significant gap between the skills employers need to succeed and the number of employees or job seekers who have those skills. According to recent research by Manpower, the global recruitment and staffing company, the talent shortage has reached 77 per cent between 2010 and 2023. By 2023, nearly one out of four employers worldwide said they were having difficulty finding the qualified talents they needed. This rate represents an increase of 2 per cent compared to the previous year and 38 per cent compared to 2015. According to the data, the talent shortage in 2023 has reached the highest level in the last 17 years.


The place of onboarding in the employee experience

The onboarding process in the employee experience is almost like an induction ritual. A well-designed onboarding process includes not only information about the job, but also about the organisational culture and team dynamics. Starting a new job is not just about following procedures, it is about becoming part of the organisation.

Successful completion of the onboarding process can be associated with the following basic steps:

Welcome and Introduction: In this step, the new employee is warmly welcomed by the company, basic information is shared and a general introduction to the workplace atmosphere is given.

Documentation and approval process: This is the step where the necessary documents are completed, employment contracts are signed and necessary permissions are arranged.

Company Culture and Values: The new employee learns about the company’s culture, mission and values. This helps the employee understand the company’s purpose and align with these values.

Training and Competence Development: The employee is provided with information from relevant departments or training programmes to improve their skills and learn the company’s processes.

Initial Tasks and Responsibilities: When the new employee starts work, they are informed of and guided through their initial duties and responsibilities.

Mentoring and Communication: The new employee is paired with an experienced employee or mentor. The purpose of this process is to share workplace dynamics, expectations and day-to-day work issues.

Development and Feedback: The new employee is given information about performance expectations, feedback processes and development opportunities. This step supports the employee’s ongoing development.

Social Integration: The employee is introduced to colleagues and other teams. Participation in internal events and social networking are encouraged.

Onboarding Follow-up: The effectiveness of the onboarding process is regularly monitored. Adjustments are made according to the new employee’s needs and improvements are made where necessary.


What does Moodivation offer you?

  1. Recruitment Process:

The first step is to select the right candidates and manage the recruitment process effectively. Moodivation helps candidates to get accurate information about the company and makes the recruitment process more transparent. This step assesses the candidate’s fit with the company culture from the very beginning.

  1. Pre-Onboarding Communication:

Before the onboarding process begins, it is important to communicate with new employees and understand their expectations. Moodivation interacts with prospective employees at this stage through surveys and feedback, helping you to create a positive bond before they start work.

  1. Onboarding Experience:

One of the most critical stages of the onboarding process is the orientation experience of the new employee. Moodivation evaluates the new employee’s experience in the first few days with onboarding surveys and determines the improvements that need to be made at this stage of the recruitment process.

  1. Creating Culture and Climate:

Onboarding is not only the transfer of information, but also the process of adapting to the company culture. Moodivation evaluates the company culture and atmosphere through surveys and measures how quickly a new employee adapts to this culture.

  1. Training and Development:

It is important to provide new employees with the necessary training and development opportunities to enable them to perform their duties more effectively. Moodivation identifies training needs and supports the strategic development of the company in this area.

  1. Easy feedback and trust

In companies that use Moodivation, the feedback process is smooth and fast. New employees experience from the first moment that they can send all their feedback through Moodivation. This is an important element of trust.